Children's Disco

Date of Event

Agree date with Head Teacher and set times of discos for different year groups.
Check availability of staff to man the disco equipment.
Check availability of Hall in Lettings Diary and enter date in diary to book hall and to inform caretaker.
Ensure date does not clash with other local or national events.

Set pricing and organise cash floats for the door and tuck shop.
Money should be counted at the event and either kept in safe or distributed amongst members for safekeeping until banked.

Use knowledge of previous Tuck Shop buying to make shopping list.
Pass the Parcel for Early Years disco:
- 1 present per class therefore 6 presents.
- Example of presents: Christmas Selection pack, Easter Eggs etc.
- About 7 layers of wrapping per present.
One or more volunteers to undertake shopping.

Risk assessment should be minuted before the event to comply with our insurance policy terms so this should be part of the event planning meeting.
The actions identified during this process should be put in place for the event - see Risk Assessment for children's events.
Supervision:
- Ratio of around 1:10 adults to children.
- Usual numbers 100 children, therefore 10 adults.
- Main hall entrance & outside door - 2 people (initially on the door as box office).
- Back hall entrance & outside door - 2 people.
- Hall fire exit - 2 people.
- Toilet trip supervision - include CRB checked helpers - 2 people.
- Tuck Shop - 2 people (often have help from older children of PTA members).